SHERIDAN
BOARD OF DIRECTORS CODE OF CONDUCT
The Board of Directors of the Sheridan
responsibility and duty to make decisions and conduct business for the benefit of
the entire Association. As chosen leaders of the Association, the Directors of the Board are responsible for setting a professional tone and maintaining a high standard of ethical conduct that serves the best interest of the community as a whole. Each Director is expected to set aside any personal agenda, serve for the benefit of the entire Association, and adhere to the following Code of Conduct:
The Board will use its best efforts at all times to make decisions that are
consistent with the Association’s Master and Supplemental Declarations, as amended and restated, and the By-Laws and to protect, maintain and enhance the value of the
Association’s Common Areas and Property.
The Board will conduct itself in good faith, with a fair, reasonable, and consistent manner that promotes the intent of the duty with which the Board is charged.
The Board will conduct itself in accordance with the Association’s adopted
policies disallowing discrimination against any person on the basis of race, color, age,
religion, national origin, sexual orientation, disability, sex, and any other category protected by law.
Board Directors are expected to be familiar with ALL of the Association’s legal
documents, CC&Rs.By-Laws, Policies, and Guidelines, etc. which govern the operation of the Association.
Board Directors are expected to abide by all of these documents, as Directors of the Board, Association Members, and as Owners of Lots.
Violations by the Directors of Board shall be treated consistently with violations by any other owner.
Board meetings shall be conducted in a professional and business-like manner.
Personal attacks against Owners, Board Directors, management, or guests are not
consistent with the best interest of the community and will not be tolerated.
Such behavior shall be grounds for disciplinary measures and/or a request for resignation from serving on the Board.
The Board will conduct business and act upon decisions made by the majority of
Directors and no Board Director shall act outside of the decision of the majority
by making statements, promises, or commitments not approved by the majority of the
Board.
Any Board Director acting individually against decisions approved by the majority
shall not be indemnified by the Association, and may be subject to the PERSONAL
liability damages resulting from any claims filed by injured parties and a
request for resignation from the Board.
Board Directors shall not use their position on the Board for personal gain. NO
Board Director shall willingly or knowingly request special treatment or misrepresent facts for the sole purpose of advancing a personal cause or influencing the Association to advance a personal cause.
Any perceived or potential conflict of interest regarding any aspect of the
business operations of the Associations shall be immediately disclosed by the Board
Director to the other Board Directors so involved and the Board Director with the perceived or potential conflict of interest shall abstain from voting on any issue where the conflict exists.
Board Directors shall not distribute, disclose, or disseminate (or permit the
distribution, disclosure, or dissemination of) any confidential
information, including, without limitation, legal, contractual, personnel, or management matters obtained by the Board Director, to anyone other than its own officers, directors, or agents
(a)with a reasonable need to know the confidential information,
(b)who are legally obligated to preserve the confidentiality of the information and
(c)have been informed of the Board Director’s obligations of confidentiality hereunder. This duty of confidentiality also includes confidentiality of the personal lives of Board Directors, management staff, and Association Members.
Board Directors shall not engage in social media posts within the community
unless otherwise authorized and approved by the Board of Directors. In the case of
limited approval granted to address concerns or answer questions, the Board
President may act or assign the responsibility to act, on the Board’s behalf.
Board of Directors shall not engage in the defamation, by any means, of any
individual Board Director, any member of management, city government, vendors, or any Member of the Association.
Individual Board Directors shall not unreasonably interfere with the daily
activities of management staff, so hired, nor the actions of any contracted personnel or service.
All substantive communications with vendors/contractors are to be conducted by email and on behalf of the Board of Directors. All substantive communications concerning non-vendor/contractor services rendered to or by the
Association must be approved by Board President, on behalf of the Board of
Directors, and the HOA Manager if one has been hired.
Board members shall not engage in commingling, the illegal act of mixing association funds with their personal funds in any way nor conversion, the illegal act of spending commingled funds for association expenses.